Here's your complete and comprehensive guide in getting a copy of PSA birth certificate in person.
One document every Filipino needs to have is their birth certificate. This is an official document that details your identity, nationality, and lineage. Your PSA birth certificate is typically required if you’re applying for licenses, IDs, and official documents for school and employment purposes, among others. You can obtain this document from the Philippine Statistics Authority (PSA).
In this guide, you learn how to get a PSA birth certificate online. For those who wanted to order a copy online, visit PSA Birth Certificate Online Application Guide
What is a PSA Birth Certificate?
A PSA birth certificate is an official document containing a person’s birth details, including their full name, gender, place of birth, date and time of birth, and parents’ basic information.
Upon birth, the doctor or any authorized medical staff files a report with the Local Civil Registry Office (LCRO) of the city or municipality where the birth occurred. The Certificate of Live Birth is then endorsed by the LCRO to the PSA for certification and printing on PSA’s security paper.
Why Do You Need a PSA Birth Certificate?
A birth certificate is a valuable piece of identification. This official document is used to verify someone’s birth. It is also the basis for evaluating a person’s legal capacity to enter into a transaction and execute a contract. Here are the common instances a birth certificate is required:
- Passport/travel purposes
- Identification (driver’s license, national ID, and other government-issued IDs)
- School requirements
- Local/foreign employment
PSA Birth Certificate Walk-in Requirements
You or your representative can process your PSA birth certificate request in person at the nearest PSA CRS Outlet. However, there are certain steps that you need to follow first like setting an appointment schedule.
Here are the requirements you need to prepare:
1. One valid IDWhether you’re processing your birth certificate or someone else’s, you must present a valid ID to identify yourself and the owner of the document. Here are the IDs accepted:
- Driver’s license
- Postal ID
- Employee ID
- NBI Clearance
- Senior Citizen ID
- SSS ID
- GSIS ID
- PRC ID
- IBP ID
2. Authorization letter for PSA certificate request from the owner
If you’re obtaining a birth certificate for someone else, you need to secure an authorization letter from them. In particular, you will need to present the letter if you are not:
- the owner’s parent
- the owner’s spouse
- the owner’s direct descendant
- the owner’s legal guardian (if the owner is a minor)
Walk-in Application Procedure
Here's a walkthrough of PSA birth certifcate application in person:
- Get an appointment slot from the PSA Online Appointment System. On this site, you will choose the date, time, and PSA CRS Outlet for your application.
- Once you have an appointment schedule, you can go to your chosen PSA CRS Outlet on the scheduled time and date to process your request.
- Present the CRS Appointment Slip (printed or digital copy) to the Information Marshal for validation purposes.
- Get Application Form (AF) and Queue Ticket Number (QTN).
- Present/submit the corresponding fees, QTN, accomplished AF, valid IDs, Authorization Letter for PSA birth certificate request /Special Power of Attorney (SPA) and all supporting documents to the transacting window for screening and payment.
- Check the Official Receipt (OR), and count the change, if any.
- Proceed to the Releasing Area on the scheduled date and time of release.
- Present and submit the OR, valid IDs, Authorization Letter/SPA and all supporting documents to the Releasing Officer.
- Check the correctness and completeness of the received document.
ATTRACTIONS TO SEE IN MANILA
- Be at the PSA CRS Outlet at least 30 minutes BEFORE your appointment schedule.
- Bring valid IDs (document owner/s and authorized representative) that match to the names encoded.
- Basic Fees: Copy Issuance, Authentication and Annotation of Birth, Marriage and Death Certificates – P 155.00 per copy, CENOMAR – P 210.00 per copy
- Authorized representative is not allowed to delegate to another person his/her authority to request for civil registry documents.
- An authorized representative is only allowed to request for 2 unrelated individuals.
- MINORS are not allowed to book an appointment.
- Securing an appointment is FREE OF CHARGE and CRS appointment slip is NONTRANSFERABLE.
- For concerns and inquiries, transact with authorized PSA personnel only.
ACTIVITIES AND TOURS IN MANILA
Frequently Asked Questions (FAQs)
Is the Certificate of Live Birth the same as the PSA Birth Certificate?
No. The Certificate of Live Birth is for data entry purposes only and is an unofficial document that proves you were medically alive when your mother gave birth to you.
Does the PSA have copies of birth certificates of people born before 1945?
If you’re requesting the birth certificate of someone born before 1945, the PSA will only issue you a Negative Results Certification, which means no record of the birth can be found in the PSA archives. You can use the certificate to check with the Local Civil Registrar where your birth certificate was registered.
How can I correct typographical errors or wrong information in my birth certificate?
Depending on the type of correction you need (administrative or judicial), you can process the correction on your own or through a court proceeding. Certificates with clerical or typographical errors (like wrong gender or wrong date of birth) can be corrected by filing a petition with the LCRO where the birth was reported. The same applies if you intend to correct an error in your first name.
Changing of name, nationality, citizenship, parents’ name, middle name (of the child or the mother), and birth year as well as changes with the child’s legitimacy or illegitimacy require judicial proceedings for correction.
Do PSA birth certificates expire?
Birth certificates issued and certified by PSA have no expiration date. However, entities such as the Department of Foreign Affairs and embassies require the birth certificate copy not to be older than six months from the date of payment.
Why did I get a Negative Certification from PSA instead of the requested copy?
If you received a Negative Certification, it means that the PSA has no record of your birth in their digital and paper archives. You can use the certificate to check with the Local Civil Registrar where your birth certificate was registered.
List of Documents You Can Request Or Order Online
- PSA Birth Certificate
- PSA Marriage Certifcate
- PhilSys National ID Online Registration
- Online Appointment for Philippine Passport (New and Renewal)
- Online Appointment for NBI Clearance
- PhilHealth MDR
- Request for a DTI Permit
Search for more IDs, certificates and documents to have in the Philippines.
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